Payroll Entry

The Payroll Entry transaction allows users to charge time against a specific Job or multiple Jobs in the Deacom system which can then be used for Payroll purposes. The Payroll Entry form itself contains a field for the Worker followed by fields for specifying the Job, Work Center, Operation, and Work Crew. The system utilizes the information contained on these records to track the Worker's hours as well as the labor costs associated with the work performed. The list below provides additional details.

System Navigation

Production > Payroll Entry

Payroll Entry form

Field	Description
Action	Options are Log On/Off Jobs, Break Start, Break End, Sign In, and Sign Out. Not all options are presented to the user at once and vary depending on where the user is in the input time process.
Worker	Search field used to select a Worker. The system has the ability read the full name of a Worker (meaning the first and last name of the Worker that was entered in the Worker form within Deacom). In this case, the user can scan or manually enter the information and the system will do a lookup and check to see if it is a valid Worker; if so it will display the full name in the Worker text box. When a Worker is selected and the "Action" is set to "Sign In," a default Job will be added to the grid if the Worker's Labor Group has a default Work Center, Operation, and Job assigned to it.
Work Crew	Search field used to select a Work Crew. There is not a separate action that assigns Workers to a Crew; rather, the "assignment" of a Worker to a Crew is done on the Log On/Off Jobs form and is optional. If multiple Workers are assigned to a Work Crew, one member of the Crew can sign in and/or out a Job with the affect that the entire Crew will be signed in/out of the Job. This is done to allow for one Crew member to "move" the Crew to another Job without having each member log off and then on to the next Job. When using the Payroll Entry transaction in the main application, and the selected job contains a routing, the Work Center and Operation will automatically be filled in based on the first sequence of the part's routing.
Shift	Indicates the Shift for the selected Work Crew. Shifts allow customers to group Work Crews and also supports the ability to create a Shift Efficiency report in Deacom by displaying important information via the Production Costs report. Shifts are linked to Work Crews via the "Shift" field on the Work Crew record. If the "Limit Log On To Assigned Jobs" field in Accounting Options is checked, the Shift field is required on this form.
Facility	Required. Defines the Facility where the work is being performed. The default value is provided by the default facility defined on the Worker record. If the user is restricted to a facility, that restriction will override the default provided by the Worker record.
Work Center	Displays the default Work Center for the selected Facility above but may be overridden. Work Centers are maintained via Production > Maintenance > Work Centers.
Operation	Displays all active Operations in the system or only those attached to the Routings for the selected Job if the "Restrict Operations to Routings in Log On/Off Jobs" flag is checked on the Facility indicated on the Payroll Entry form. Note that when performing a "Change Step" action and the operation is changed, workers that share the same job number and Work Crew will also be updated to the new operation. Operations are maintained via Production > Maintenance > Operations.

Edit Log On/Off Job form

Field/Flag	Description
Job Number	Search box of all open jobs, filtered by the Facility specified on the Payroll Entry form. If the the "Limit Log On To Assigned Jobs" field in Accounting Options is checked, the system will only display job numbers in this field where the Worker is assigned in the Work Shifts (dtworkshift) table and the Shift is assigned to the same record.
Work Center	Defaults to the Work Center selection on the header but users may use the searchbox and select a different work center. The list of displayed Work Centers is filtered by the Facility specified on the header based on the Shop Area assigned to Work Center.
Operation	Defaulted to the Operation selection on the header users may use the searchbox and select a different Operation. The drop down list displays all active Operations in the system or only those attached to the Routings for the selected Job if the "Restrict Operations to Routings in Log On/Off Jobs" flag is checked on the Facility indicated on the Payroll Entry form.
Operation Quantity	Enter the desired quantity.
Operation Complete	Used for reporting purposes to indicate that this operation, for the selected job, is complete. When this field is checked, the system will locate the Routing Sequence on the selected job and ensure that the job sequence matching the Job Number/Work Center Center/Operation on the Edit Log On/Off Job form is also checked. Once checked, can only be unchecked by navigating directly to the specific routing sequence on the job and un checking it. In order for this flag to activate for selection, the user will need to select a Work Center and Operation that match those on the job's routing. The j2_done field may be added to the Job Payroll Detail report to verify if the operation is complete or not complete.

Note: If the "Restrict Log On To Single Job" setting is checked, Deacom users will be unable to log on to more than one job at a time. The "Add" button will be disabled until the current job is finished and deleted. This setting is located in Accounting Options > Labor/Burden tab.